1. Scope of this Privacy Policy

This Privacy Policy applies when you:

• visit or browse the Local Nomad Music website;
• use a contact, music submission, booking or partnership form;
• request recording, production, mixing, mastering or related studio services;
• submit a track, demo, private listening link, portfolio or release proposal;
• propose an editorial topic or creative collaboration;
• communicate with Local Nomad Music about a project, service or legal request;
• interact with embedded media, external links or platform integrations displayed on the Website.

This Policy does not govern information independently collected by Spotify, SoundCloud, social networks, payment providers, analytics services, hosting providers, partner studios or other third parties. Their processing is governed by their own terms and privacy notices.

2. Who controls your information

For the purposes of this Policy, Local Nomad Music, also referred to as “Local Nomad,” “we,” “us” or “our,” is the operator of the Website and the controller or business responsible for personal information processed through the Website, except where another party is identified as independently responsible.

Where Local Nomad Music works with an independent recording studio, distributor, platform, contractor or creative partner, that organisation may act as a separate controller for information it collects directly from you.

3. Information we collect

The information we collect depends on how you interact with the Website and which services you request.

3.1 Information you provide directly

You may provide:

• your name, artist name, band name or business name;
• your email address and other contact information;
• your role, location, city, country or time zone;
• the subject and content of your enquiry;
• preferred studio dates, alternative dates and project deadlines;
• information about participants, musicians, representatives or collaborators;
• music genres, creative references and project descriptions;
• Spotify, SoundCloud, website, portfolio, cloud-storage or private listening links;
• information about a track’s current stage, ownership, credits and intended release;
• lyrics, demos, recordings, stems, mixes, masters, artwork or related project files when requested;
• information you provide when exercising a privacy or legal right.

3.2 Studio and project information

When you request a studio or creative service, we may process information concerning the requested service, project scope, technical requirements, attendees, session timing, delivery requirements, revisions, agreed terms and project communications.

3.3 Transaction and booking information

If a paid service is agreed, we may process information relating to quotes, invoices, payments, deposits, refunds and accounting records. Complete payment-card information should normally be processed by an authorised payment provider rather than stored directly by Local Nomad Music.

3.4 Technical and usage information

When you use the Website, servers, hosting services and permitted analytics technologies may collect information such as:

• Internet Protocol address;
• browser type and version;
• device type and operating system;
• language, approximate region and time zone;
• referring and exit pages;
• pages viewed and time spent on pages;
• interaction, error, diagnostic and security information;
• cookie or similar technology identifiers.

3.5 Sensitive information

We do not request health data, government identification numbers, financial-account passwords, precise private-location data or other highly sensitive information through ordinary contact and submission forms. Please do not submit sensitive information unless it is specifically requested and necessary for a lawful purpose.

4. Sources of personal information

We may obtain personal information:

• directly from you;
• from a person authorised to represent an artist, band, studio or business;
• from project collaborators involved in an agreed recording or release;
• automatically from your browser or device;
• from public artist profiles, official websites and public streaming pages you direct us to;
• from hosting, security, analytics, communications and other service providers;
• from partner studios or contractors involved in a project with your knowledge;
• from publicly available professional or business sources where lawful and relevant.

If you provide personal information about another person, you should have the authority to provide it and should direct that person to this Privacy Policy where appropriate.

5. How we use personal information

We may use personal information to:

• operate, maintain and secure the Website;
• respond to messages and enquiries;
• review studio booking requests and determine project requirements;
• review music, label submissions, playlist proposals and creative collaborations;
• prepare quotes, project scopes, schedules and service agreements;
• provide recording, production, editing, mixing, mastering or release-related services;
• communicate about sessions, files, revisions, delivery and project administration;
• organise credits, metadata and authorised release information;
• verify authority to submit music or project material;
• prevent fraud, spam, misuse, security incidents and unauthorised access;
• analyse and improve the Website and user experience;
• maintain business, tax, accounting and legal records;
• establish, exercise or defend legal claims;
• comply with applicable law, valid legal process and regulatory requirements;
• send optional news or promotional communications where you have consented or where otherwise permitted by law.

6. Legal bases for processing

Where data-protection law requires a legal basis, we rely on one or more of the following:

Where we rely on legitimate interests, we consider whether the processing is necessary, proportionate and consistent with your reasonable expectations.

7. Music submissions and project files

7.1 Submission review

When you submit music, we may access and review the supplied track, demo, profile, project description, private link and related information for the route you selected.

A submission does not transfer ownership of the music to Local Nomad Music and does not create a label agreement, licence, recording contract, playlist placement, studio booking or obligation to respond.

7.2 Private links and unreleased material

Private links and unreleased material should be shared only by people authorised to provide access. We may share relevant material internally or with a contractor, engineer, studio or professional adviser where reasonably necessary to assess or deliver the requested project.

7.3 Audio and project storage

If a project proceeds, audio files, stems, session files, artwork, lyrics, notes and delivery files may be stored for the duration of the project and for a reasonable period afterward for delivery, revision, backup, accounting, dispute-resolution and legal purposes.

7.4 Public portfolio use

Submitting or commissioning work does not automatically authorise public use of your name, music, artwork, project details or testimonial. Public case studies, artist profiles and promotional uses should be subject to appropriate permission or another valid legal basis.

8. Cookies and similar technologies

The Website may use cookies, pixels, local storage, server logs and similar technologies.

8.1 Essential technologies

Essential cookies and technologies may be used to provide core website functions, remember privacy preferences, maintain security, prevent abuse and support form operation.

8.2 Analytics and functionality

Where deployed, analytics or functionality technologies may help us understand website performance, identify errors, remember preferences and measure how visitors interact with pages.

8.3 Consent choices

Where required, non-essential cookies should not be activated until you provide the appropriate consent. You may also control cookies through your browser and any cookie-preference interface provided on the Website.

Disabling some technologies may affect the operation of embedded players, forms, preference settings or other website features.

Additional information may be provided in the separate Cookie Policy.

9. Streaming platforms, embedded media and external links

The Website may display or link to content from Spotify, SoundCloud and other external music, media or social platforms.

When you load or interact with embedded third-party content, the third party may receive technical information such as your IP address, browser details, device information, cookie identifiers and interaction data. If you are logged into that platform, your activity may also be associated with your account according to the platform’s own policies.

Local Nomad Music does not control the independent privacy practices of external platforms. You should review their privacy settings and policies before using their services.

10. How personal information may be disclosed

We may disclose relevant personal information to:

• website hosting, maintenance and security providers;
• email, form and communications providers;
• cloud-storage and file-transfer providers;
• payment, invoicing and accounting providers;
• analytics and website-performance providers where permitted;
• recording studios, producers, engineers, musicians and contractors involved in an agreed project;
• music distributors, streaming platforms and release-service providers where a release is authorised;
• designers, photographers, video teams and other creative partners involved in an agreed project;
• lawyers, accountants, insurers and other professional advisers;
• government authorities, courts, regulators or law-enforcement bodies where legally required;
• a buyer, successor or adviser involved in a genuine business restructuring, financing, sale or transfer.

Service providers should receive only the information reasonably necessary for their function and may be subject to contractual, professional or legal confidentiality obligations.

11. Sale and sharing of personal information

Local Nomad Music does not use contact forms, music submissions or studio enquiries for the purpose of selling personal information for monetary consideration.

Certain privacy laws define “sale,” “sharing” or “targeted advertising” broadly and may include some transfers involving advertising, analytics or cross-context behavioural technologies. If Local Nomad Music deploys technology that creates an applicable opt-out right, we will provide the required notice and control.

Where legally required, recognised browser-based preference signals, including Global Privacy Control signals, may be treated as an opt-out request for the browser or device sending the signal.

12. Data retention

We retain personal information only for as long as reasonably necessary for the purpose for which it was collected, including business, contractual, security, accounting, backup and legal requirements.

Retention periods may vary according to the type of information:

• general enquiries may be retained while the enquiry remains active and for a reasonable follow-up period;
• unsuccessful or inactive music submissions may be deleted or archived after the review purpose has ended;
• studio and project records may be retained throughout the project and for an appropriate period after delivery;
• transaction, invoice and tax records may be retained for legally required accounting periods;
• security logs may be retained for a limited period needed to investigate abuse or incidents;
• consent and privacy-request records may be retained to demonstrate compliance;
• backup copies may remain temporarily until overwritten through normal backup cycles.

We may retain information for a longer period when reasonably necessary to establish, exercise or defend legal claims, investigate misconduct, comply with a legal hold or meet a binding legal obligation.

13. International data transfers

Local Nomad Music is associated with California, United States, and website or project service providers may operate in different countries. Your information may therefore be processed outside the country in which you live.

Where required by applicable law, international transfers may rely on:

• an adequacy decision;
• approved contractual safeguards;
• data-protection clauses;
• another recognised transfer mechanism;
• a legally permitted exception for a specific transfer.

The privacy and data-protection laws of another country may differ from those in your jurisdiction.

14. Information security

We use reasonable administrative, organisational and technical measures intended use reasonable administrative, organisational and technical measures intended to protect personal information against accidental loss, misuse, unauthorised access, alteration and disclosure.

Measures may include access controls, account protection, secure hosting, software updates, limited internal access, backup procedures and secure file-transfer practices.

No website, email, cloud-storage service or internet transmission can be guaranteed completely secure. You are responsible for using secure links, protecting your own accounts and avoiding the transmission of passwords or sensitive credentials through ordinary forms.

If we become aware of a personal-data breach requiring notification, we will take steps consistent with applicable law.

15. Your privacy rights

Depending on your location and applicable law, you may have the right to:

• receive information about how your personal data is processed;
• request access to personal data held about you;
• request correction of inaccurate or incomplete data;
• request deletion of personal data in certain circumstances;
• request restriction of processing;
• object to certain processing based on legitimate interests;
• withdraw consent for future processing where consent is the basis;
• request a portable copy of eligible information;
• opt out of certain sale, sharing or targeted-advertising activities where applicable;
• appeal a refusal of a privacy request where applicable law provides an appeal right;
• complain to a competent data-protection or privacy authority.

Privacy rights are not absolute. A request may be limited or refused where an exception applies, including where information must be retained for legal obligations, contractual records, security, freedom of expression or legal claims.

15.1 Exercising a right

Submit your request through the Contact page and select the privacy or data-request subject where available.

Describe the right you wish to exercise and identify the relevant interaction, submission or project. Do not send identity documents unless they are specifically requested through an appropriate verification process.

15.2 Identity verification

We may request information reasonably necessary to verify your identity, confirm your authority or locate the relevant records. The information requested will depend on the sensitivity and nature of the request.

15.3 Authorised agents

Where permitted by law, an authorised agent may submit a request on your behalf. We may require proof of authority and may also contact you directly to confirm the request.

16. California privacy notice

This section supplements the rest of the Privacy Policy for California residents when the California Consumer Privacy Act, as amended, applies to the relevant processing.

16.1 Categories of information

During the preceding twelve months, depending on user interaction, the Website may have collected the following general categories:

16.2 California rights

Subject to applicable thresholds, limitations and exceptions, California residents may have the right to request disclosure, access, correction or deletion of personal information and to opt out of certain sale or sharing activities.

Local Nomad Music will not unlawfully discriminate against a California resident for exercising an applicable privacy right.

16.3 Sensitive personal information

The Website is not designed to collect sensitive personal information for the purpose of inferring characteristics about users. Do not provide sensitive information unless specifically required for a legitimate and lawful purpose.

17. Children’s privacy

The Website and professional studio, submission and label services are not directed to children under 13.

We do not knowingly collect personal information from children under 13 through ordinary website forms. If you believe a child has provided personal information without appropriate authorisation, contact us so that the information can be reviewed and deleted where required.

Minors who wish to request studio or music services should involve a parent, legal guardian or another authorised adult where required by law or project terms.

18. AI-assisted processing

Local Nomad Music may use artificial-intelligence-assisted or automated tools as a technical support layer for tasks such as:

• spam and abuse detection;
• file organisation and metadata assistance;
• audio analysis, cleanup or restoration;
• workflow planning and administrative support;
• drafting, classification or summarisation subject to human review;
• website security and error detection.

AI-assisted tools are not intended to replace the artist’s authorship, creative control or the need for human project approval.

We do not intend to make decisions producing legal or similarly significant effects about users solely through automated processing without appropriate human involvement, unless the processing is legally permitted and accompanied by required safeguards.

Project files should not be used to train a public generative model unless that use is authorised, contractually permitted or otherwise supported by a valid legal basis.

19. Changes to this Privacy Policy

We may update this Privacy Policy to reflect changes in the Website, services, forms, technologies, service providers, business operations or legal obligations.

The updated version will be published on this page with a revised “Last updated” date. Where required by law, additional notice or consent may be provided before a material change takes effect.

You should review this page periodically, particularly before submitting new personal information or entering a new project.

20. Contact and privacy requests

Questions about this Privacy Policy or requests concerning personal information may be submitted through the official Website contact route.